Volunteer functions and faq

FREQUENTLY ASKED QUESTIONS FOR ELFIA VOLUNTEERS

Can I stay overnight on Elfia?
Yes, there is a volunteer camping ground on Elfia where you can pitch your tent.

Do I get compensation for Elfia?
Elfia provides food and drink for all volunteers. Volunteers with the following functions get compensation:

1. Volunteers who work during the construction week
2. Volunteers who work during the dismantling week
3. Volunteers who have managerial responsibilities during the festival weekend.

What kind of clothes should I wear?
During the construction and dismantling week, you are wearing easy-to-wear clothes and preferably safety shoes. During the festival itself, everyone wears a red and yellow tabard with a belt over their clothes. The Location Managers and Parking elfs wear a tabard on the Thursday and Friday before the event as well, because they are in direct contact with the exhibitors and entertainers. The only exceptions are office employees, who wear an Elfia jacket.

Is there transportation arranged for us?
No, you can come by car or public transport. On the Elfia Crew Facebook page, volunteers can offer to carpool with each other.

Can I leave my valuables somewhere?
Elfia is not responsible for the safety of your valuables. We advise you to only take necessary items with you to the event, and to keep any valuables on your person, or in your tent/car. 

What tasks can volunteers do on Elfia?
Below are all the tasks you can help out with before, during and after Elfia. Keep in mind that you can pick which days you are able to help out. 

 

TASKS:

Bottlepoints

(We are currently not looking for volunteers to fill this function)

You help out with the Elfia Bottlepoints.

Construction/Dismantling

Start: Sunday arrival saturday before the festival
End: Wednesday/ sometimes thursday after the festival
During the festival weekend only on sunday evening 

You help with building the event. Placing fences, ramps, benches, etc. 

This is a physically demanding job.

Crewcare

Start: Friday before the festival
End: Monday after the festival

During Breakfast, lunch and dinner, you collect people’s food vouchers and help the catering by making sure everything runs smoothly. When needed, you prepare and deliver packed lunches/dinners for volunteers that are unable to leave their post during lunch/dinnertime. 

For this function it is important to have social skills and that you are hygienic.

Decoration

Start: Sunday/ arrival saturday before the festival
End: Wednesday after the festival

During the festival weekend only on sunday evening 

You help decorate the terrain for the festival. Through jobs such as hanging flags, decorating doors, buttons, ropes, etc. 

This job requires an eye for detail.

Distribution

Start: Sunday before the festival
End: Wednesday after the festival

You are the beating heart of Elfia for all the volunteers. Your job consists of the distribution and collection of all sorts of materials to support all Elfia teams. It also includes the administration of these distributed and collected items. Besides the distribution part, this job also includes basic office activities such as sorting, laminating, cutting, making lists, etc.  

This job requires attention to detail and a customer-friendly attitude.

Flying Fixers

Only during the festival weekend

You do all de odd jobs that need doing during the festival weekend. This includes jumping in if other teams need some extra hands. Other tasks are emptying trash cans, guarding gates, making sure the path is clear if there is a calamity, etc.

For this job it helps being a jack of all trades. Good communication skills are important too.

Location Manager

Start: Thursday before the festival
End: Monday after the festival

You are the link between the exhibitors/entertainers and the organization. You work together with Parking to make sure the exhibitors/entertainers can drive onto and leave the terrain in an orderly fashion. Also ascertain that exhibitors/ entertainers abide by the rules and they appeal to persons, if this is necessary.

This job requires patience and social skills. 

Merchandise

(We are currently not looking for volunteers to fill this function)

You help out in the Elfia Merchandise stand. 

Office

(We are currently not looking for volunteers to fill this function)

You help out in the Elfia office.

Parking

Start: Thursday before the festival
End: Monday after the festival

You supervise the arrival and departure of exhibitors from the parking lot, making sure they park in an efficient manner. You work with the Locationmanagers to make sure exhibitors drive onto the, and leave the terrain within their allotted time.

This job requires patience and social skills. 

Royal Guard

Only during the festival weekend

With this task you get to dress up as one of Elfia’s Royal Guards. You entertain guests and help guide situations in the right direction. Such as supporting events like the coronation, the costume parade etc.

This job requires you to walk around in a costume (including armor pieces) and act in the role of a Royal guard. (This is a silent role that includes slapstick).

Stagecrew

Only during the festival weekend

You work behind the curtains. Making sure the bands and entertainers get to, and then onto the stages on time and with all of their equipment. Part of this function is to make sure the artists get everything they reasonably  need when it comes to comfort.

This job involves working in bursts and requires some muscle.

Theater Crew

Only during the festival weekend

You help manage everything concerning the costume parade and childrens costume parade. This includes making sure the contestants make it onto the stage and to the pre judging in time. 

Being able to plan ahead and having people skills is a must for this job.

Ticket Control

Only during the festival weekend

You check the tickets of visitors wanting to enter the festival terrain. Also you help out with making sure the Elfia Visa process runs smoothly. THis too concerns checking tickets.

You have a ready smile and know both how to talk to people and how to not get stuck in a conversation. You are the first Elfia employee most visitors see during the festival.

Tourist Information

Only during the festival weekend

You are the friendly face that answers any festival-related questions visitors might have. You also help manage the lost and found. 

You need to be a real people person for this job.

Walking Act Attendant

Only during the festival weekend

If you are part of this team, you make sure all of the walking acts are in order, and have the information they need so they know where to perform and at what times.

Having people skills and some talent in planning is important for this job.